Executive, Strategic Sourcing

Executive, Strategic Sourcing

Our 30 years journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Reporting to the GM Strategic Sourcing, the main responsibility is to maintain effective systems, data, and status information in relation to supplier contracts and financial entitlements, as well as contract management data and processes.

Key Roles and Responsibilities

• Maintaining contract database and list of approved vendors and informing the category managers when a contract is lapsing
• To assist in evaluating suppliers at the time of empanelment and subsequent renewal
• To communicate with suppliers to maintain accurate information.
• Maintenance of Supplier Quality database and tracking of unapproved vendors being used.
• Maintenance of feedback on vendor performance.
• Liaise with the Buyers and Accounts department regarding the invoice payment status and update the vendor.
• Collect and monitor all overdue invoices from the technical teams and process them for consolidated payment.
• Ensuring that contracts and related documents are scanned and appropriately registered within the relevant systems.
• Document housekeeping as per company requirements
• Deliver procurement improvement and enhancement projects as directed by the GM Strategic Sourcing
• Ad hoc duties, tasks or projects as assigned by management.

Job Experience, Functional Knowledge and Qualifications

• Bachelor’s degree and at least five (5) years of procurement/sourcing/supply-chain or category management experience.
• Excellent communication and negotiation skills
• Resourceful, self-driven and proactive
• Proficient in the use of MS Office Applications and understanding of supply chain procedures.
• Strong analytical skills with the ability to work on procurement requirements, budgets, cost analysis, cost control and cost savings aspects.
• Ability to understand and adapt technical requirements into procurement processes and related streamlining.

Job Experience, Functional Knowledge and Qualifications

• Advanced in the use of MS Office, especially Excel. Knowledge of MS SharePoint, Microsoft Power BI & Power Automate is an advantage
• Excellent communication skills (both written and spoken)
• Comfortable with learning new IT systems that will be required to execute duties.
• Well-organized and structured approach to work
• Strong team player with a positive working attitude
• A degree in supply chain, logistics, business, law, finance or a related field from a recognized institution is preferred.
• Understanding a Contract Lifecycle is an added benefit
• lead and monitor the execution of the contract management policies and frameworks
• enhance the contract monitoring system to ensure a valid contract supports the company’s product and service requirements
• manage project execution by developing and maintaining plans, timelines, and budgets, as well as identifying and mitigating risks
• 1-2 years of current or recent experience in project management or a related field, preferably system or change projects, is an advantage

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws